Position

Senior Administrative Assistant/Office Manager



Responsibilities

Support the Managing Partner, CFO and a 3 person investment team for a hedge fund located in midtown Manhattan. The individual will be the lone administrative professional and must be able to thrive in a collegial, ethical, hard-working and entrepreneurial firm culture.


Duties will include a wide range of responsibilities, such as:



Office management

- Bill payment and expense reimbursement

- Office supply ordering

- Travel planning

- Interacting with and managing service providers



Administrative

- Answering phone lines

- Greeting visitors

- Maintaining conference rooms and pantry

- Scheduling meetings and calls for investment team



Investor relations

- Marketing support for Managing Partner and CFO

- Assistance with preparation of marketing materials, such as newsletters and presentations

- Handling inbound investor requests for information



Research support

- Projects to support the investment team, such as data and information retrieval, online research and occasional due diligence calls.



Experience/Skills

- College degree and 2+ years experience desired, preferably at a buy side financial institution performing a similar function

- Excellent interpersonal skills (will interact with corporate executives and institutional investors)

- Positive “can-do” attitude is a must

- Ability to work flexible hours when required (8am – 6pm is the normal work day, but occasionally longer if required)

- Strong computer skills with experience and proficiency on Microsoft Outlook/Calendar, Word, Excel, PowerPoint and QuickBooks



Compensation/Benefits

- $50-85K base salary (depending on experience and capabilities) with discretionary year-end bonus

- Full benefits (employee 401K and Flex; company subsidized healthcare, dental and disability insurance)

- 15 vacation days per year plus holidays


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