Personal Assistant Job Listing
Seeking exceptionally capable Executive Assistant/Personal Assistant to manage physician’s medical and legal businesses and to perform personal assistant tasks. Great opportunity for seasoned professional and recent graduate alike.
Executive Assistant responsibilities include:
1. Patent portfolio: Creating business plans for patents and work with lawyers to draft agreements. Assisting with patent sales, i.e. market research and contacting and scheduling meetings with potential buyers.
2. Legal consulting: Finding and contacting law firms to market services, which include case-consultation and procuring expert witnesses/testimony.
3. Medical consulting: Researching, creating marketing materials, and preparing presentations and Powerpoint materials.
4. Continuing medical education: Assisting with the development, marketing, and implementation of courses taught by employer, e.g. writing course materials, creating promotional materials, securing locations, procuring credits.
5. Finances: All facets of bookkeeping, i.e. collecting and making payments, collecting and organizing receipts, documentation, etc.
Personal Assistant role includes:
6. Home office: Maintaining and organizing files, maintaining and updating equipment (e.g. printer, computers, Blackberry), monitoring supply levels, etc.
7. Investments: Selecting and installing financial software, then monitoring financial investments.
8. Real estate: Assisting with selling employer’s home(s), requiring real estate market research, listing the properties, etc.
9. Home tasks: Keeping calendars, organizing family photos, occasional errands, etc.
Required Skills:
- Scrupulously organized and detailed.
- Excellent communication skills with a variety of professionals; good phone manner.
- Excellent writing skills.
- Creative and resourceful problem solving skills and the ability to think on one’s feet.
- Comfortable working independently and learning on the job.
- Tech-savvy—must be familiar with all Microsoft Office programs and Adobe Acrobat.
- Trustworthy and discrete with regard to highly sensitive information.
Other Details:
Home office is located in The Bronx, NY. Job location will vary between New York City and outer boroughs. Manhattan and Bronx residents preferred, NYC metropolitan area resident required.
Contact: [log in to unmask]
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